Role Overview:
Provides administrative support for all HR disciplines, including data support. Performs administrative tasks in order to increase the efficiency of HR department and leaders. Monitors HR department systems and offices for day-to-day operational issues. Maintains proper documentation to ensure compliance and prepare for audits. Assists with additional operational tasks to support department as needed. Provide effective and efficient administrative & data maintenance across multiple HR disciplines under the guidance and supervision of the Site HR Lead. The role holder will be required to manage communication with employees, managers & relevant internal collaborators specific to HR policies, provisions, practice and delivery service.
Duties and Responsibilities:
- Provide administrative assistance, including data maintenance, across multiple HR disciplines & areas of responsibility such as, but not limited to leave management, candidate screening, interview arrangements, training coordination, employee onboarding & offboarding, employee relations support, benefits administration, maintenance of personnel records in relevant HR systems, departmental administrative work, etc.
- Address HR related inquiries from selected employees & business managers in assigned business units via verbal or written communication.
- Consult with internal HR / business colleagues, as needed, for information on talent management, total rewards and other HR policies or programs to be used to influence local or regional actions.
- Create, review and update human resources documents, such as organizational charts, employee handbooks and directories, performance evaluation material to help ensure human resources process / program delivery and efficiency.
- Manage and monitor client’s 3rd party service providers to ensure timely HR support services delivery e.g., people services, immigration specialists, benefit providers, etc.
- Manage the administration for Life and Medical Insurance additions, updating and cancellations.
- Prepare letters, employment contracts, renewals, amendments, and related documentation in alignment with company employment terms, policies, and standards, ensuring all outputs are accurate and error-free.
- Track and record HR related data and prepare presentations or reports as requested
- Responsible for creating payroll data and collecting all necessary information for monthly payroll, including inputting data into the system, preparing supporting documentation, and following up on administrative validation of employees’ attendance.
- Co-lead and drive project processes and HR initiatives with the HR Team while proactively looking for new ways to improve wherever required.
- Ad hoc duties as assigned
Qualifications & Skills:
- Bachelor’s Degree recognized HR Qualification and/or professional accreditation preferred.
- At least 6 years’ experience in relevant work in a large multinational company’s HR department,
- Current or previous experience working in JAFZA.
- Comfortable in dynamic, fast paced and international environment with high energy level.
- Ability to work with limited oversight and can personally monitor progress, timelines, milestones and adjust plans as necessary to see objectives through to completion
- Excellent attention to detail and quality
- Excellent proficiency using IT systems, including Microsoft Word/Excel/Outlook, HR Management systems (ideally Workday)
- Excellent verbal & written communication in English.
- Ability to work in a multicultural and matrixed team environment locally & globally
- High level of commitment, initiative, attention to detail and able to deal sensitively and appropriately with confidential information.